华中科技大学：《项目管理》Chapter 11 Project procurement Management

Chapter 11 Project Procurement Management

Chapter 11: Project Procurement Management

Learning objectives Understand the importance of good procurement management and the increasing use of outsourcing for projects a Describe the main processes and deliverables of procurement management Perform a simple make-or-buy analysis Explain the various types of contracts, the risks involved in using each a Describe the basic contents of a request for Proposal Create and use a proposal evaluation worksheet Understand the importance of having ng good contracts and managing them well 2021/2/21 2

2021/2/21 2 Learning Objectives ◼ Understand the importance of good procurement management and the increasing use of outsourcing for IT projects ◼ Describe the main processes and deliverables of procurement management ◼ Perform a simple make-or-buy analysis ◼ Explain the various types of contracts, the risks involved in using each ◼ Describe the basic contents of a Request for Proposal ◼ Create and use a proposal evaluation worksheet ◼ Understand the importance of having good contracts and managing them well

Chapter outline a Importance of Proiect Procurement Management Procurement Planning Solicitation Planning Solicitation Source selection Contract Administration Contract Close-out 2021/2/21

2021/2/21 3 Chapter Outline ◼ Importance of Project Procurement Management ◼ Procurement Planning ◼ Solicitation Planning ◼ Solicitation ◼ Source Selection ◼ Contract Administration ◼ Contract Close-out

11. 1 Importance of project Procurement management

11.1 Importance of Project Procurement Management

Importance of project Procurement Management a Procurement means acquiring goods and/or services from an outside source a Other terms include purchasing and outsourcing a Experts predict that by the year 2003 the worldwide information technology outsourcing market will grow to over S110 billion 2021/2/21

2021/2/21 5 Importance of Project Procurement Management ◼ Procurement means acquiring goods and/or services from an outside source ◼ Other terms include purchasing and outsourcing ◼ Experts predict that by the year 2003 the worldwide information technology outsourcing market will grow to over $110 billion

Why Outsource o reduce both fixed and recurrent costs a To allow the client organization to focus on its core business To access skills and technologies To provide flexibility a To increase accountabilit 2021/2/21

2021/2/21 6 Why Outsource? ◼ To reduce both fixed and recurrent costs ◼ To allow the client organization to focus on its core business ◼ To access skills and technologies ◼ To provide flexibility ◼ To increase accountability

Project Procurement Management Processes Procurement planning: determining what to procure and when Solicitation planning: documenting product requirements and identifying potential sources Solicitation: obtaining quotations, bids, offers, or proposals as appropriate Source selection: choosing from among potential vendors Contract administration: managing the relationship with the vendor Contract close-out: completion and settlement of the contract 2021/2/21 7

2021/2/21 7 Project Procurement Management Processes ◼ Procurement planning: determining what to procure and when ◼ Solicitation planning: documenting product requirements and identifying potential sources ◼ Solicitation: obtaining quotations, bids, offers, or proposals as appropriate ◼ Source selection: choosing from among potential vendors ◼ Contract administration: managing the relationship with the vendor ◼ Contract close-out: completion and settlement of the contract

Project Procurement Management Processes and Key Outputs Procurement SolicitationSolicitation Source Contract Contract Planning Planning Selection Administration Close-out Make Issue Receive Award Complete Formally make-or-buy RFPI proposals contract! substantiall c ose decision amount of contract work 2021/2/21 8

2021/2/21 8 Project Procurement Management Processes and Key Outputs

11.2 Procurement Planning

11.2 Procurement Planning

Procurement Planning Procurement planning involves identifying which project needs can be best met by using products or services outside the organization. It includes deciding whether to procure how to procure what to procure how much to procure Then to procure 2021/2/21 10

2021/2/21 10 Procurement Planning ◼ Procurement planning involves identifying which project needs can be best met by using products or services outside the organization. It includes deciding ◼ whether to procure ◼ how to procure ◼ what to procure ◼ how much to procure ◼ when to procure