华中科技大学：《IT项目管理》（本科）（英文版）Topic：9 Project Procurement Management

IT Project management opIc. Project Procurement Management INSTRUCTOR: SHU LIU HIT SCHOOL OF SOFTWARE Fall 2005 All rights reserved

Topic: Project Procurement Management IT Project Management INSTRUCTOR: SHU LIU HIT SCHOOL OF SOFTWARE Fall 2005 All rights reserved

IT Projectmanagement Outline Importance of Project Procurement management? Project Procurement management Processes Procurement Planning(采购计划) Solicitation Planning(询价计划) Solicitation(询价) Source selection(供方选择) Contract Administration(合同管理) Contract Close-out(合同收尾) Project Procurement Management 2

Project Procurement Management 2 Outline ◼ Importance of Project Procurement Management? ◼ Project Procurement management Processes: ◼ Procurement Planning (采购计划) ◼ Solicitation Planning （询价计划） ◼ Solicitation （询价） ◼ Source Selection（供方选择） ◼ Contract Administration （合同管理） ◼ Contract Close-out（合同收尾） IT Project Management

IT Projectmanagement Project Procurement Management Procurement means acquiring goods and/or services from an outside source Purchasing(购) Outsourcing (外购) Project Procurement Management 3

Project Procurement Management 3 Project Procurement Management ◼ Procurement means acquiring goods and/or services from an outside source ◼ Purchasing （购） ◼ Outsourcing (外购) IT Project Management

IT Projectmanagement Project Procurement Management Organizations or individuals who provide procurement services are referred to as suppliers. vendors, subcontractors.or sellers, with suppliers being the most widely used term Experts predict that by the year 2003 the worldwide information technology outsourcing market will grow to over $110 billion Project Procurement Management

Project Procurement Management 4 Project Procurement Management ◼ Organizations or individuals who provide procurement services are referred to as suppliers, vendors, subcontractors, or sellers, with suppliers being the most widely used term. ◼ Experts predict that by the year 2003 the worldwide information technology outsourcing market will grow to over $110 billion IT Project Management

IT Projectmanagement Why Outsource? To reduce both fixed and recurrent costs To allow the client organization to focus on its core business To access skills and technologies To provide flexibilit a To increase accountability Project Procurement Management

Project Procurement Management 5 Why Outsource? ◼ To reduce both fixed and recurrent costs ◼ To allow the client organization to focus on its core business ◼ To access skills and technologies ◼ To provide flexibility ◼ To increase accountability IT Project Management

IT Projectmanagement Concerns on Outsourcing a Do not have much control over those aspects of projects that suppliers carry out a Could become too dependent on particular suppliers If those suppliers went out of business or lost key personnel, it could cause great damage to your project Project Procurement Management

Project Procurement Management 6 Concerns on Outsourcing ◼ Do not have much control over those aspects of projects that suppliers carry out ◼ Could become too dependent on particular suppliers ◼ If those suppliers went out of business or lost key personnel, it could cause great damage to your project IT Project Management

IT Projectmanagement Concerns on Outsourcing a Organizations must also be careful to protect strategic information that could become vulnerable in the hands of suppliers Project Procurement Management

Project Procurement Management 7 Concerns on Outsourcing ◼ Organizations must also be careful to protect strategic information that could become vulnerable in the hands of suppliers IT Project Management

IT Projectmanagement Project Procurement Management Processes Procurement planning(采购计划 determining what to procure and when Solicitation planning(询价计划) documenting product requirements and identifying potential sources Solicitation(询价) obtaining quotations(报价),bids(投 标), offers(出价), or proposals as appropriate Project Procurement Management

Project Procurement Management 8 Project Procurement Management Processes ◼ Procurement planning (采购计划) ◼ determining what to procure and when ◼ Solicitation planning （询价计划） ◼ documenting product requirements and identifying potential sources ◼ Solicitation （询价） ◼ obtaining quotations（报价）, bids（投 标）, offers（出价）, or proposals as appropriate IT Project Management

IT Projectmanagement Project Procurement Management Processes Source selection(供方选择) choosing from among potential vendors Contract administration(合同管理) managing the relationship with the vendor Contract close-out(合同收尾) completion and settlement of the contract Project Procurement Management

Project Procurement Management 9 Project Procurement Management Processes ◼ Source selection （供方选择） ◼ choosing from among potential vendors ◼ Contract administration （合同管理） ◼ managing the relationship with the vendor ◼ Contract close-out （合同收尾） ◼ completion and settlement of the contract IT Project Management

IT Projectmanagement Project Procurement Management Processes and Key outputs Procurement Solicitation Solicitation Source Contract Contract Planning Planning Selection AdministrationClose-out Make Issue Receive Award Complete Formally make-or-buy RFPI proposals contract substantia close decision amount of contract work Project Procurement Management

Project Procurement Management 10 Project Procurement Management Processes and Key Outputs IT Project Management